Note: WRI's administration work is heavily computer based. If you are not comfortable with working on a computer, then this job is probably not for you.

JOB DESCRIPTION

FINANCE AND ADMIN WORKER
(17.5 hours)

Salary: £21601 per year (pro-rata)
Holidays: 28 days (pro-rata)

Application form at the end of this document

Task for which the Finance and Admin worker has main responsibility, with support from other staff members as and when appropriate:

BOOK-KEEPING AND FINANCIAL ADMINISTRATION

• Financial organization of WRI's international meetings and other projects, as directed by Executive Committee
• Entering and updating records and database
• Banking of cheques, cash and other payments: paying of bills; invoicing
• Handling international transfers and corresponding with WRI's financial agents abroad
• Calculation and payment of wages and PAYE
• Alerting that spending is kept within agreed limits
• Managing Petty Cash
• Managing merchandising orders, managing WRI's webshop (updating products, dealing with orders, etc)
• Communicating with Lansbury House Trust Fund (re GiftAid, covenants, etc)
• Internal invoicing of other users of 5 Caledonian Road

FINANCIAL REPORTING

• Producing quarterly and end-of year accounts
• Liasing with WRI’s Treasurer on production of yearly financial report
• Keeping work timesheets

FUNDRAISING

• Producing WRI’s Annual Fund Appeals
• Reporting to funders

BUDGET

• Liasing with WRI's Treasurer for the production of yearly budget and advising and drafting of project budgets and other financial planning if necessary

OTHER ADMINISTRATION TASKS

• Liaising with Toshiba about copy machine maintenance: meter readings, repairs, toner and other issues
• Monitoring and ordering stock of stationary: paper, envelopes, etc

Joint responsibility with other members of staff:

FUNDRAISING WORK

• liaising with other staff members and Exec on planning contacting of possible funders
• communicating with possible funders

ORGANISING OF OFFICE WORK

• Preparing workplans for own tasks in coordination with other members of staff
• Main responsibility for database management
• Liaising in preparation of WRI Office report (sharing information, proof reading)
• Covering for other members of staff during holidays or sickness
• Recruiting, training, organizing and supervising work of volunteers (related to finance and administration)
• Proof-reading of written materials produced by the office (appeals, etc)

MAINTENANCE OF THE OFFICE

• Maintaining the office's filing systems and keeping office clean and tidy
• Keeping office open at regular working hours

ORGANISING WORK

• Servicing WRI events, including Executive, Council, Seminars, Triennial (sharing responsibility with other staff members during the events)
• Participating in meetings
• Assisting with production and distribution of minutes (sharing note taking, proof reading of minutes)

PERSON SPECIFICATIONS

SKILLS AND EXPERIENCE

• Ability to organise own work without close supervision
• Sound knowledge and understanding of accounting and budgeting systems
• Proven ability in understanding and interpreting financial statements and summarising main factors for non-financial managers to support their decision making
• Good computer skills, and ability to learn new software (War Resisters' International uses a Linux based setup, and does not use Microsoft Office or other MS Windows based applications); also desirable, skills in maintaining Linux based computer networks
• Good skill in use of computerised accounting applications (Gnucash – http://www.gnucash.org) and spreadsheets (OpenOffice Calc – http://www.openoffice.org)
• Good numeracy skills, application of analytical approach to detail and attention to maintaining accuracy
• Good database skills (SQL), or ability to learn new software quickly.
• Experience of working in a team and understanding the importance of effective communications for sharing information
• Good understanding of pacifism as well as a commitment to apply relevant policies
• Experience of reporting to donors and understanding of need for accounting for restricted funds, recording of restricted income and expenditure
• Fluency in English, written and spoken, and preferably knowledge of one of the following non-English languages: French, Spanish, German

Application forms

The application forms are attached as DOC and ODT files. Please fill in the application form in your choice of Word Processor, and email it to the WRI office, preferably in PDF format, or as ODT. Users of Microsoft Office can install the SUN ODF Plugin to open and save files in OpenDocumentFormat (ODF).